The most efficient board management software ensures a secure digital environment for all documents and tasks that are related to meetings. Directors can focus on strategic oversight and governance and reduces the risk of hacking, data leaks or confusion caused by email that is not secure.
Board members can spend more time with their peers when they have access to the most important meeting files and tools. The best board portals also permit streamlined agenda preparation, voting and recording of minutes of meetings. Users can also take advantage of collaborative tools, like real-time videoconferencing and shared document editing to help facilitate productive discussions in the boardroom.
A good board portal is one that is easy to use, and offers a variety plans and pricing options for all types organizations. A typical fee structure is a subscription model that has different tiers depending on the number of users and the features available. Ask potential vendors about additional fees including extra storage for data, ongoing training and other expenses that could be incurred during the implementation process or as your needs change.
Once you’ve experienced the benefits of a board portal and the increased efficiencies that come with it, you should consider expanding your solution to other groups within your business. Memorial Health System uses BoardEffect, for example to manage a range of internal committees and groupings beyond their board. This allows them to deliver efficiencies to an even larger audience, which includes foundations, staff and event committees.
https://www.boardmanagement.net/planning-and-organizing-your-annual-company-meeting