A successful board meeting is a blend of strategies that are designed types and purposes of board resolutions to maximize the results and create a perfect setting to work collaboratively. The following guidelines will help you to set a dynamic tone and encourage participation from different perspectives, and reach your goals.
Clearly define the goals of Your Meeting
Setting clear goals helps to keep meetings focused and productive. It also leads participants to meaningful discussions and decision making processes. Setting clear goals for meetings will enable the leaders to prioritize agenda items, assign sufficient time for each topic and offer flexibility for the eventuality that unexpected questions or urgent situations occur during the meeting.
Start with the most important issues
By addressing the most pressing issues first, you will increase the energy of your meeting and put everyone in a better frame mind to engage in a deeper discussion. It’s also a great opportunity to establish the standard that your meetings will focus on issues rather than updates, which is the most frequent complaint of board of directors meetings.
Distribute all Meeting Materials the months prior to the meeting.
Distributing meetings materials and reports to all Board members in advance is the best way to make sure they are prepared for the meeting. This will give attendees the chance to read the material before the meeting and plan their thoughts and opinions. This will prevent the event from becoming a distraction and overwhelmed by administrative tasks.
Assess Your Meetings
Using an online board portal will allow you to keep track of actions items and follow-up tasks during the meeting, and then distribute them in an easily digestible format after the meeting is completed. It is also important to evaluate the board meetings on a regular basis to see what is working and what can be improved.